Sussex Logo - full color.png

Providing a progressive education for

K-8 students in Missoula, Montana.

Email: sussexoffice@sussexschool.org

Phone: 406-549-8327

Address: 1800 S. 2nd Street W

Missoula, MT 59801-1532

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Careers at Sussex

Faculty and staff at Sussex are highly engaged and enjoy the flexibility, challenge, and creativity associated with progressive education. “Thinking uncommonly and acting exceptionally” is a shared ethos of many students and staff.

The following positions are open at Sussex:

Business and Operations Manager

Job type: Full time, year-round

Compensation: $45,000-$50,000 (DOE)  and benefits

Open until filled

 

Job description:

Under general direction, the business manager supports non-academic operations, financial management and complex business functions for the school. The business manager works closely with the Board Treasurer, the Finance Committee to the board and the school’s Co-Directors. He/she is in charge of all general business functions, including accounting, financial reporting and management, purchasing, essential human resources, facilities management, and other systems that contribute to the efficiency and effectiveness of Sussex School.

 

Essential Functions:  Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by this position. Other duties may be assigned.

 

Duties and Responsibilities:

 

Financial Management

  • Participates as an integral member of the finance committee. The business manager prepares monthly financial statements, participates in all meetings and keeps members informed of the status of the school’s investment accounts.

  • Prepares quarterly financial statements for the board showing actual/budgeted revenue and expense comparisons, and comparisons with the preceding year.

  • Develops the annual operating budget with input from the Co-Directors and finance committee.

  • Manages accounts receivable tuitions, accounts payable, weekly bank deposits and other daily financial and accounting transactions.

  • Performs monthly account reconciliation with bank statements.

  • Tracks fixed assets and depreciation schedules.

  • Prepares year-end financial statements and assembles all documentation for the accountant for filing of the IRS form 990 & any reviews or audits.

  • Keeps accurate track of all fundraising proceeds & expenses.

  • Develop and maintain procurement policies and procedures. Work closely with teachers to ensure compliance with approved classroom budgets, professional development funds, and grant funds from endowment awards. Regularly monitor school expenditures against the approved budget, responsible for notifying and working with co-directors to ensure budgetary compliance.

  • Organizes and processes tuition assistance applications, assists Administrative Director with the determination of award amounts and notifies all applicants of award amounts.

  • Works directly with families on tuition payments, financial status, tuition assistance, scholarship opportunities and balances due.

  • Works with the Co-Director and finance committee to develop strategic, long-term financial stability of the school.

  • Prepare periodic or special reports; 

  • Advise on options and best practices to optimize efficiencies, spending and related fiscal communications.

 

School Operations

  • Prepares enrollment contracts for families and teaching staff with the Co-Directors.

  • Advises the Co-Director and board on issues of employee compensation, including medical insurance and other benefits.

  • Responsible for all human resource processes including the posting of new positions, new staff with background checks, paperwork, payment processing and keeping all employees informed of regulations and laws affecting wages, benefits, working conditions, tax status, etc.

  • Prepares payroll and keeps all payroll records for the year-end preparation of W-2 and 1099 forms.

  • Works with Academic Director to keep track of sick days and substitute teaching hours for teachers.

  • Evaluates insurance needs and makes sure that all necessary coverage is in place, advising the Board and Co-Directors of the adequacy of the school’s protection. Assists the Advancement Director on risk management for the school.

  • Establishes systems for internal and external business functions.

  • Oversees purchasing by the school and teachers and monitors expenses. 

  • Researches and make recommendations, and purchases items that help improve operational efficiencies and build program capacity.

  • Maintain complete and timely vendor files.

  • Ensures the school’s compliance with all regulations regarding health, safety, and human resources in regard to insurance coverage, tax status, and fiscal matters.

  • Responsible for all corporate records and maintenance of related files; maintains all personnel files and past student files.

  • Regularly evaluate and make recommendations on operating policies and procedures; Perform research and/or data gathering; analyze and interpret collected data, analyze and recommend initiatives, workflow systems, staffing and/or organizational changes as requested.
     

Facilities

  • Responsible for the development and on-going management of a facilities plan for the buildings, campus and play areas. This position works with the Administrative Director to implement the annual and long-term plan to ensure safety, sustainability, and care for the three and a half-acre campus and facilities.

  • Manages the schedule of maintenance for all buildings, grounds, and school buses 

  • Hires and manages janitors and groundskeeping staff

  • Works to ensure the utilities are in proper order and operating and billing correctly

  • Works to implement a shared vision for campus operations incorporating sustainability, and a progressive educational ideology

  • Ensures compliance of annual needs and scheduled maintenance

  • Manages parent volunteers in the areas of maintenance, sustainability, repairs, and grounds

  • Coordinates the maintenance and grounds work duties across campus

 

Qualifications:

  • Bachelor's degree in Accounting, Finance, or Business Administration with an emphasis in Accounting. 

  • Three to five years of experience successfully managing human resources, bookkeeping, and operations for a non-profit, for-profit, school, or another enterprise. School experience preferred.

  • Three to five years of full-time professional-level experience in performing complex financial planning and analysis, budget development and management, reporting and accounting. 

  • Proficiency with Quickbooks accounting software and the Google suite

  • Service-minded professional with a positive attitude

  • Experience developing systems and procedures for small-medium sized business

  • Excellent communication skills, both written and verbal

  • High attention to detail

(An equivalent combination of education and experience that will provide the necessary skills will be considered.)

 

To apply:

If you wish to join our fun, hard-working and collaborative team, please send a cover letter, résumé, and three references to the Administrative Director, Joellen Shannon at employ@sussexschool.org. 

 

Maintenance and Grounds Coordinator

Job type: Part-time, 5-10 hours/week, full year

Job description: Attend to the maintenance needs and campus grounds work throughout the year. This work is part-time and requires a flexible schedule.

Compensation: $15-20/hour, depending on experience

 

Job duties include:

  • Carpentry repairs

  • Monitoring of bus maintenance and small repairs

  • Grounds work: operation of snow removal equipment, lawnmower, weed whacker

  • Irrigation maintenance and small repairs

  • Sustainability efforts across the campus; recycling, composting, waste

  • Shepherd and follow the maintenance and facilities annual plan which includes regular maintenance tasks and the scheduling of professional services to maintain the safety and functionality of campus. 

  • Participate in the evening, weekend, and holiday coverage (snow removal or other emergency situations).

  • Evaluate the efficiency of utilities and buildings

  • Communicate effectively with the Administrative Director to recommend and schedule facilities projects, maintenance, and improvements


Qualifications:​

  • One plus year of experience with maintenance, repairs, sustainability efforts, and customer service work

  • Service-minded professional with a positive attitude

  • Good organizational abilities and follow up skills

  • Skills in the operation of a variety of hand and power tools common to the building maintenance and grounds trades

  • Effective written and oral communication skills

  • A High School Diploma or equivalent

  • A valid driver's license

  • Dependable vehicle and vehicle insurance as required by law   

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand, walk, talk or hear; and use hands to handle, feel or operate objects, tools or controls.  The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move more than 50 pounds.  

 

To apply:

Send a cover letter and resume to employ@sussexschool.org. Job open until filled.

 

 

Substitutes

Subs for all grade are needed at Sussex. Please send a resume to employ@sussexschool.org.

To Apply

Send your resumé, letter of interest, and three references to employ@sussexschool.org